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Overhead allocation: absorption vs. variable costing

Does a product lose money on the cost sheet? Before dropping it, allocate overhead by cost center and compare absorption costing with contribution margin: see what each center charges per hour, what idle capacity costs and what happens to profit if the product goes.

Pre-sizing and estimating tool: results do not replace design, calculations or reports signed by a licensed professional, nor verification against the applicable codes and standards.

Preliminary estimateRevised 11/02/2026
Overhead cost centers (per month)
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Up to 4 centers. Capacity: hours, units or square feet the center has in the period; if blank, the whole cost goes to products. Variable share: % of cost that follows output (power, tooling).

Products
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Direct cost: material, packaging and direct labor per unit (what changes with volume). Price net of sales taxes, commissions and freight.

Use of each base by the products
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Columns follow the order of the centers. Hours per unit for machine and labor hours; blank under the “units” base counts as 1; under the area base, the square feet the product’s line takes up.

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—Profit for the period (same under both methods)
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Profit by product: absorption vs. contribution

Period total by product under both methods.

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Cost and result by product

Absorption unit cost and price

Direct cost plus each center’s overhead per unit, with the selling price.

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Cost center rates

Period result under both methods

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Method, assumptions and references

Equations used

Center rate = center overhead ÷ normal capacity of the base (or actual usage if capacity is not entered)
Overhead per unit = Σ rate × base usage per unit (area: product ft² ÷ volume); idle cost = rate × (capacity − usage)
Absorption: product profit = (price − direct − overhead) × volume; period profit = Σ profits − idle cost
Variable: CM = (price − direct − rate × variable share × usage) × volume; period profit = Σ CM − fixed overhead

Assumptions and limits

  • Direct allocation from centers to products (no reciprocal allocation between service centers), up to 4 centers.
  • Everything produced is sold in the period (no inventory change), so both methods give the same total profit. Each center’s variable share is proportional to its base.
  • Direct cost is treated as variable; price is net of sales taxes, commissions and freight.

Standards and technical documents

  • Martins, E. Contabilidade de Custos, 11ª ed. Atlas, 2018 (departamentalização e custeio variável)
  • Horngren, C. T.; Datar, S. M.; Rajan, M. V. Cost Accounting: A Managerial Emphasis, 16th ed. Pearson (cost allocation; absorption and variable costing)
  • Kaplan, R. S.; Cooper, R. Cost & Effect: Using Integrated Cost Systems to Drive Profitability and Performance. Harvard Business School Press, 1998
  • IAS 2 Inventories, IFRS Foundation (allocation of fixed production overheads based on normal capacity)

U.S. regulations

  • ASC 330-10-30 Inventory: fixed production overhead allocated on normal capacity; unallocated overhead expensed in the period
  • IRC §263A and Treas. Reg. §1.263A-1 (uniform capitalization rules): full absorption costing for tax inventories

Frequently asked questions

What is overhead allocation?

It is spreading over products the costs you cannot measure per unit: supervision, maintenance, general power, quality, rent. Each cost center has a base (machine hours, labor hours, units, floor area); the rate is center cost ÷ base quantity, and each product gets rate × what it uses.

What is the difference between absorption and variable costing?

Under absorption, each product carries a share of all plant costs, fixed ones included; it is the cost required for financial statements and taxes (ASC 330, IRC §263A). Under variable costing, the product carries only what changes with volume, and fixed costs go entirely to the period. Variable costing’s contribution margin is what you really lose when you drop a product.

How do I read the example?

The four centers add up to $70,440 of overhead. Machining has 1,800 machine hours and used 1,670: a $19.50/h rate and $2,535 of idle cost; Assembly, $8.40/h and $3,108 of idle cost. Profit for the period is $29,880 under both methods. The special pulley costs $48.79 under absorption and sells for $45.00 (a $1,137 loss), but its contribution margin is $7,047.

Should I drop a product that loses money under absorption costing?

Only if its contribution margin is negative. In the example, dropping the special pulley would cut profit from $29,880 to $22,833, because the fixed costs of machining, the building and the other centers would remain. Before dropping it, review price, time in expensive centers and the allocation base.

What is idle capacity cost and why does it not go to products?

It is the cost of capacity not used: machine and labor hours paid for but idle. Applying overhead on normal capacity (as ASC 330 requires) sends unallocated fixed overhead to the period. That way product cost does not rise when sales fall, and idle cost shows up separately, where you can act on it.

Which allocation base should each center use?

The one that best explains its spending: machine hours for machine areas (power, depreciation, upkeep), labor hours for manual assembly and finishing, units for inspection and shipping, floor area for rent, property tax, cleaning and security. A poor base distorts cost: an expensive center allocated by units penalizes simple, cheap products.

What are the limits?

It allocates directly from centers to products, with no reciprocal allocation between service centers (maintenance serving machining, for example). It assumes everything produced is sold in the period and each center’s variable share is proportional to its base. For activity-based costing (ABC), split the centers into activities and use the bases as cost drivers.